FORM I9 SERVICES

Roman Express Mobile Notary is registered with USCIS as an E-Verify Employer Agent. 

We provide professional Form I-9 employer agent services in Dallas, Texas and surrounding areas. Call for a quote today! 

For Employers/Onboarding Specialists Seeking an Authorized Representative

Onboarding Specialists understand the critical importance of proper completion and timely verification of Form I-9. Employers throughout the United States have come to trust Roman Express Mobile Notary to verify both paper and electronic versions of Form I-9 for their Dallas – Arlington – Fort Worth Metroplex remote hire employees.

In addition to standard Form I-9 verification, Roman Express Mobile Notary offers optional services, which include: transmitting secure copies of a completed Form I-9 and identification credentials presented. We are a mobile service company, based in Dallas, Texas. A travel charge (based on mileage to the appointment location) is applied to each Form I-9 verification assignment.

Per USCIS policy, employers can contract with Roman Express Mobile Notary to verify the identity of the employee, employment authorization, and complete Form I-9. Normally, the employer will contact Roman Express Mobile Notary directly, as only they can designate an authorized representative. Additional information on designating an authorized agent may be found at this uscis.gov web page.

For competent, professional service, in compliance with policies of the U.S. Citizenship and Immigration Services, contact Roman Express Mobile Notary!

For Remote Hire Employees Seeking to Have Their Form I-9 Verified

Are you a remote hire employee who received generic instructions from your employer to get your Form I-9 verified? Roman Express Mobile Notary will be happy to assist you!

In compliance with USCIS policies, Roman Express Mobile Notary must receive authorization from your employer to act as their representative, prior to providing service. A soon-to-be-hired employee cannot offer such authorization. No worries! We will work with you to obtain the needed authorization!

Who will be paying for this service? Please check with you employer. Many times, an employer will ask us to invoice them directly for payment. This may result in no out-of-pocket expense to the employee.

Roman Express Mobile Notary is a mobile service company, based in Dallas Texas. A travel charge (based on mileage to the appointment location) is applied to each Form I-9 verification assignment. There is no public office to drive to or visit.

When contacting Roman Express Mobile Notary, please be prepared to provide the following information:

Employee

• Name

• Address (location of service delivery)

• Phone Number

• Email Address

• First Day of Employment

Employer

• Company Name

• Company Mailing Address

• Hiring Party Name (HRM, HRA, Onboarding Specialist, etc.)

• Hiring Party Phone Number

• Hiring Party Email

• Copies of any instructions you received from your employer, concerning your Form I-9 verification

I-9 Verification Services Provided in the Dallas – DFW Metroplex

Basic Form I-9 Verification service includes:  

• Scheduling and meeting with your remote-hire employee at a mutually agreed location.

• Ensuring proper completion of Form I-9, Section 1: Employee Information and Attestation.

• Any corrections required on Section 1 of Form I-9 will be made, initialed and dated by the employee.

• Physically examining unexpired original identification documents the employee presents from the Lists of Acceptable Documents (Form I-9, page 3).

• Verify both identity and employment authorization.

• Complete and sign Form I-9, Section 2: Employer or Authorized Representative Review and Verification.

• Return the completed Form I-9 to the employee.

• Promptly notify the employer if any issues prevent the Form I-9 Verification from being successfully completed at the scheduled appointment.

• A travel charge to meet the remote hire employee is added to the fee for this service.

Available services in addition to the basic service include:

• Same-day email to the employer containing a password-protected URL: Access to encrypted files containing an image of the completed Form I-9.

• Same-day email to the employer containing a password-protected URL: Access to encrypted files containing images of identification documents presented by the employee.

Electronic Form I-9 Verification service includes:  

• Scheduling and meeting with your remote-hire employee at a mutually agreed location.

• Physically examining unexpired original identification documents the employee presents from the Lists of Acceptable Documents (Form I-9, page 3).

• Verify both identity and employment authorization.

• Scan images of the documents presented.

• Return to the office. Access the employer’s Form I-9 portal. Complete and digitally sign Form I-9, Section 2: Employer or Authorized Representative Review and Verification.

• Upload document scans to the portal file.

• Promptly notify the employer if any issues prevent the Form I-9 Verification from being successfully completed at the scheduled appointment.

• A travel charge to meet the remote hire employee is added for this service.

Protecting Personally Identifiable Information (PII)

The handling and protection of PII is a serious matter. PII data in motion (transitioning from one location to another) is subject to numerous accountability standards, Federal laws, and State statutes.

When requested as an additional service, Roman Express Mobile Notary will perform image captures of Form I-9 and/or identification documents, encryption, cloud uploads, password protection, and subsequent information transmission to an authorized 3rd party (employer).

Images are scanned in the field by a mobile digital device, using Adobe Scan. The images are saved as encrypted .pdf files and automatically uploaded to the Adobe Document Cloud, for secure storage. No files are saved on the mobile digital device.

For Paper Form I-9’s:

• The employer is emailed a password-protected URL to access the employee’s encrypted files stored in the Adobe Document Cloud.

• Sensitive PII files are never attached directly to email correspondence.

• Passwords are communicated to the employer separately.

• Once the employer acknowledges receipt of the files, Roman Express Mobile Notary will permanently delete the files stored in the Adobe Document Cloud.

For Electronic Form I-9’s:

• The employer provides access to their secure Form I-9 portal, in order to complete Section 2 and upload images of identification documents.

• Roman Express Mobile Notary retrieves the images from the Adobe Document Cloud and uploads them to the employer’s secure portal, as instructed.

• Roman Express Mobile Notary permanently deletes the employee’s encrypted files stored on the Adobe Document Cloud, once the portal transaction is completed.

Legal Notice

Roman Express Mobile Notary provides Form I-9 verification services in the Dallas-DFW Metroplex. Service is provided as an authorized representative of the employer – not as a Notary Public. A Notary Public is often sought out for I-9 verification services because they are considered trustworthy, attentive to detail, and experienced with checking identification credentials.

The State of Texas does not authorize a Notary Public to certify a Form I-9. However, the Texas Secretary of State website has clarified that Roman Express Mobile Notary (a business entity) may assist a business that employs their services in filling out a Form I-9, as long as the work is not performed in the capacity of a Notary Public.

Disclaimer: Roman Express Mobile Notary provides third-party completion of the Form I-9. Neither the company nor the website provides legal, financial, accounting, or immigration advice or services, and anyone seeking such advice or services should consult the services of a professional of their choice for these types of assistance.